Task Priorities

Set and manage task priorities to focus on what matters most. Learn how to assign priority levels, filter by priority, and ensure high-priority follow-ups never get missed.

5 minutes
Beginner

Task Priorities

Learn how to set task priorities to focus on the most important work and manage your time effectively.

Overview

Task priorities help you:

  • Focus on what matters
  • Organize your work
  • Meet deadlines
  • Stay productive

Priority Levels

Priority Options

Most systems use:

  • High - Urgent, important
  • Medium - Normal priority
  • Low - Can wait
  • None - No specific priority

Setting Priorities

When Creating Task

  1. Create new task
  2. Find "Priority" field
  3. Select priority level
  4. Save task
  5. Priority set

Updating Priority

  1. Open existing task
  2. Find priority field
  3. Change priority level
  4. Save changes
  5. Priority updated

Quick Priority Change

  • Priority dropdown in list
  • Quick selection
  • Fast updates
  • Easy changes

Using Priorities

High Priority Tasks

Use for:

  • Urgent deadlines
  • Important clients
  • Critical work
  • Time-sensitive items

Medium Priority Tasks

Use for:

  • Normal workflow
  • Regular tasks
  • Standard priority
  • Default level

Low Priority Tasks

Use for:

  • Non-urgent work
  • Can wait
  • Nice to have
  • Background tasks

Filtering by Priority

View High Priority

  1. Go to Tasks page
  2. Use filter dropdown
  3. Select "High Priority"
  4. See only high priority tasks
  5. Focus on important work

Priority Views

Filter to show:

  • High priority only
  • Medium and high
  • All priorities
  • Low priority
  • No priority

Organizing by Priority

Priority Sorting

Sort tasks by:

  • Priority first
  • Then by date
  • Then by name
  • Organized view

Visual Indicators

Priorities shown with:

  • Color coding
  • Icons
  • Labels
  • Visual cues

Best Practices

1. Use Sparingly

  • Don't over-prioritize
  • Reserve high for urgent
  • Most tasks are medium
  • Balance priorities

2. Review Regularly

  • Update priorities as needed
  • Adjust based on changes
  • Keep current
  • Reflect reality

3. Focus on High

  • Start with high priority
  • Work down the list
  • Don't ignore low
  • Balance workload

Priority Examples

High Priority

  • Client call today
  • Proposal due tomorrow
  • Urgent follow-up
  • Critical issue

Medium Priority

  • Regular follow-up
  • Weekly tasks
  • Standard work
  • Normal workflow

Low Priority

  • Update documentation
  • Clean up old tasks
  • Non-urgent research
  • Background work

Related Guides

Next: Learn about task filters →

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